Best HRMS Software for Complete Workforce Management

Absolutely. The payroll module is highly flexible, allowing HR admins to create custom payroll templates that include basic salary, accommodation, transport allowances, air tickets, overtime wages, and other allowances. Templates can be assigned by department, role, or individual employee for maximum accuracy.

The leave management module allows HR admins to set custom leave types, configure entitlements, and create new holiday records with start and end dates, staff assignments, and reasons. Employees can apply for leave, and the system automatically updates balances and feeds into payroll — all tracked through the Leave Report and HR Calendar.

Yes. The HR Records module uses role-based access control, meaning only authorized HR personnel can view or edit sensitive information like visa details, passport data, and personal records. Individual staff passwords can also be set to maintain data privacy.

Yes! The Letters module in Shadobooks lets HR admins generate job offer letters, salary certificates, experience certificates, termination letters, and leave applications directly from the system. Custom letterhead images can also be uploaded through HR settings for a fully branded output.

The Resident Permit module lets HR teams add and manage employee visa cards, submit visa cancellation requests, monitor overall visa status, and receive alerts for near-expiry visas. This ensures the company stays fully compliant with immigration requirements at all times.

Yes. The Entry/Exit module allows HR admins to log detailed travel records including reference numbers, travel purpose, leave type, start and return dates, country visited, port of entry/exit, visa permit status, and comments — providing a complete audit trail for every staff movement.

Very customizable. Through the Settings module, HR admins can configure leave types, presence types, job descriptions, earning lists, mapping ledgers, payroll columns, prefix numbers, calendar settings, and HR-specific settings — ensuring the system adapts to the unique structure and policies of any business.

Yes! The HR Calendar in Shadobooks provides a visual, month-by-month view of all employee leaves and presence records. It's color-coded for easy reading and helps managers plan workloads, approve leave requests, and avoid scheduling conflicts before they happen.