Restaurant Management Software

Shadobooks Restaurant Management Software for Billing, Inventory & Restaurant Operations

Shadobooks Restaurant Management Software, giving restaurant owners and managers the power to control every operational layer of their business. From barcode-based billing and expiry tracking to raw-material management, recipe-based production, loyalty points, and project-wise costing - everything is connected, automated, and real-time.

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Cloud & Online
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Our Service Sector Modules

Restaurant

Manufacturing

POS

HRMS

Key Features of Shadobooks Restaurant Management Software

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Goods management A goods management form for setting up an item with restaurant and retail sale channel toggles, item details, category and price, alongside a list of items tagged as restaurant, retail, or both, supporting businesses that run a restaurant alongside a takeaway counter or supermarket section, shown over a decorative pink dotted background matching the other cards. Add item Item name e.g. Masala Dosa Price ₹90 Category South Indian Unit Plate Available for sale via Restaurant Retail / Store Takeaway counter Save item Items Item Price Channels Masala Dosa ₹90 Restaurant Filter coffee powder, 500g ₹260 Retail Tea, cup ₹20 Restaurant + Takeaway

Goods Management

Maintain item-level stock information and product details for both restaurant and retail workflows. For each item, specify whether it should be available for sale through the restaurant or supermarket/retail operation.

This flexible item structure allows Shadobooks to support restaurants that also operate takeaway counters, stores, or supermarket sections.

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Restaurant POS billing A restaurant point of sale billing screen where items are added by search, visual selection, or barcode scan, customers are found by phone number, item-level and bill-level discounts and taxes are applied, returned items are handled, and available advance amounts can be used to settle the bill, shown over a decorative pink dotted background matching the other cards. Search or scan barcode Customer phone number Masala Dosa Filter Coffee · added Idli Sambar Vada · added Ghee Roast Item Discount Amount Masala Dosa × 2 10% off ₹162 Filter Coffee × 1 - ₹40 Return item Bill discount: 5% Tax: GST 5% Available advance for this customer: ₹150 Apply Total payable ₹191.90 3 items Cash UPI Print & settle

Restaurant POS Billing

Create bills by searching for an item, selecting it visually from the product interface, or scanning its barcode. Find customers quickly using their phone number and apply item-level or bill-level discounts and applicable taxes.

Handle returned items and use eligible advance amounts when creating subsequent bills or settling invoices.

Inventory Search item or lot no. Raw material Finished goods OPENING 240 kg INWARD + 80 kg OUTWARD − 95 kg CLOSING 225 kg Item / Lot no. Expiry Stock Status Paneer · Lot #P-1042 18 Sep 2026 4 kg Below min Milk · Lot #M-0871 20 Sep 2026 30 L Expiring soon Rice · Lot #R-2231 04 Mar 2027 120 kg In stock Cooking Oil · Lot #O-3390 11 Jan 2027 210 L Above max Set stock thresholds - Paneer Min: 10 kg Max: 60 kg Save ! 2 items below minimum stock, 1 lot expiring within 3 days Paneer, Milk need reordering Record inward Record outward View expiry log

Inventory, Stock & Expiry Management

Track raw materials, finished products, opening stock, inward quantities, outward quantities, and closing stock across your inventory. Maintain expiry dates and lot numbers for items purchased or entered into the inventory.

Set minimum and maximum stock levels for individual items and receive alerts when quantities reach the configured thresholds.

New Purchase Entry + New vendor Vendor: Sri Lakshmi Traders Invoice / Bill no. Ingredients Food products Packaging Other Item Qty Rate Amount Basmati Rice 50 kg ₹68 ₹3,400 Cooking Oil 20 L ₹145 ₹2,900 + Add item Stock will update automatically on save · Rice +50 kg · Oil +20 L Total purchase amount ₹6,300 2 items AMOUNT PAID ₹4,000 via UPI · 16 Sep 2026 BALANCE DUE ₹2,300 Due 30 Sep 2026 Vendor ledger - Sri Lakshmi Traders Total purchases ₹1,84,600 · Total paid ₹1,71,200 · Outstanding ₹13,400 Save purchase Record payment Vendor history

Purchase & Vendor Management

Create purchase transactions for ingredients, food products, packaging materials, and other restaurant requirements. Connect purchased quantities with inventory, so stock levels are updated as transactions are recorded.

Maintain vendor-related payment and receipt of information along with the associated purchasing records.

Stock Transfer + New transfer FROM Central Warehouse TO Koramangala Branch Kitchen Search item to transfer Transfer date Item Available Transfer qty Basmati Rice 120 kg 25 kg Cooking Oil 60 L 10 L + Add item Movement recorded automatically · Central −25kg, −10L · Koramangala +25kg, +10L Warehouse Rice Oil Central Warehouse 95 kg 50 L Koramangala Branch 25 kg 10 L Indiranagar Kitchen 40 kg 15 L Confirm transfer Save as draft Transfer history

Warehouse & Stock Transfer

Manage inventory across multiple warehouses, stores, kitchens, branches, or other stock locations. Choose the destination warehouse and record the required transfer quantity between locations.

Every stock movement is recorded automatically, allowing warehouse-wise inventory records to remain updated.

Job Card - Production + New job Produce: Paneer Tikka Mix Source: Central WH Qty: 40 units Bill of Materials (per unit) Material Per unit × 40 units Available Paneer 80 g 3.2 kg 12 kg Tikka Masala Spice Mix 15 g 600 g 2 kg Marinade Base (finished product) 40 g 1.6 kg Low: 1 kg + Add material / component Marinade Base is itself a produced item - used here as a component for multi-stage production On confirm: Central WH stock reduced by calculated quantities above JOB CARD #JC-0245 Started 16 Sep · Assigned to: Kitchen Team B In progress Expected yield: 40 units → added to Finished Goods stock Confirm production Save as draft All job cards

Manufacturing, Production & Job Cards

Transfer required raw materials from the appropriate warehouse. Define the materials required to produce one unit and let the system calculate the required quantity based on production volume.

Finished products can also be used as components in the production of another product, supporting multi-stage restaurant production workflows.

Sales & Loyalty Search customer / phone no. Anjali Rao · Gold tier LOYALTY POINTS BALANCE 1,240 pts EQUIVALENT VALUE ₹124.00 Redeem pts Item Price Discount Amount Paneer Tikka × 1 ₹220 10% off ₹198 Butter Naan × 2 ₹45 - ₹90 Auto-applied from configured price list Gold tier offer unlocked: free dessert on bills above ₹500 Single receipt Split across customers Total payable ₹288.00 Earns +29 pts on this bill Payment mode Cash UPI Bank Use advance Settle bill Save & print Customer history

Restaurant Sales & Loyalty

Set item-wise selling prices and discounts, so configured prices automatically appear during billing. Offer customer loyalty points and use them to create offers or benefits for valued customers based on their accumulated points.

Manage single and multiple customer receipts through cash, bank, UPI, or other payment modes, including advance amounts.

Integrated Modules for Restaurant Businesses

Accounting

Connect restaurant sales, purchases, payments, and other financial activities with the accounting system.

Manufacturing

Manufacturing module support businesses that manufacture products alongside their restaurant operations.

Retail & Supermarket

Manage retail or supermarket operations alongside your restaurant using the same item and inventory system.

HRMS

Manage the entire restaurant team from one platform. Keep employee administration connected with the wider restaurant management system.

Tax Compliance

Connect relevant financial and transaction information with tax-related reporting and compliance workflows.

CRM & Lead

Capture customer enquiries and build a smarter sales approach by knowing customer preferences before the next interaction.

Benefits of Using Restaurant Management Software

Restaurant + Supermarket

If your business operates a restaurant alongside a supermarket or retail counter, you can manage both types of sales within the same platform.

Multi-Mode Customer Search

Give cashiers flexibility to find products through text search, visual/image selection, or barcode scanning.

Advance Payment

When a customer returns an item, the value doesn't disappear. It carries forward as an advance, applicable to the very next bill.

Service Business ERP Benefits

Lot Number Traceability

Track items right down to the lot number, making recalls, audits, and expiry management precise and legally defensible.

Multi-Stage Food Production

Use one finished product as a raw material for another production process, allowing businesses to structure their production workflow.

WhatsApp and Email Bill Sharing

Share invoices and receipts instantly through WhatsApp or email, reducing paper dependency and giving customers immediate digital records.

HOW IT WORKS

From Demo to Live in 4 Steps

1

Onboarding Call

Our team maps your business processes and configures Shadobooks around how you work, not a template.

2

Data Migration

We move your ledgers, items, vendors and customers cleanly with zero disruption to daily operations.

3

Team Training

Live hands-on training. Most users are comfortable by end of day one. It's that intuitive.

4

Go Live & Grow

Start invoicing, closing books and filing GST, with our Indian support team always available.

From Demo to Live in 4 Steps
Manufacturing FAQ

Frequently Asked Questions

Shadobooks goes far beyond billing. It covers goods management, inventory tracking, expiry alerts, warehouse transfers, manufacturing, vendor management, loyalty programmes, and full accounting - making it a complete ERP for restaurant operations rather than just a point-of-sale tool.

Absolutely. When adding a new item, the system asks whether it is for sale. If yes, it routes to the supermarket/retail billing module. If no, it stays within the restaurant and production workflow - keeping both environments clean and separate.

Select a warehouse and item, view the current quantity, and then set the minimum and maximum threshold. The system automatically sends an alert when stock drops below the minimum or exceeds the maximum - across any warehouse being monitored.

Yes. Bills and receipts can be shared instantly via WhatsApp or email directly from the billing screen - giving customers a digital record and reducing the need for printed receipts.

Expiry dates can be set both at the item level and during purchase entry. The expiry report then shows the status (expired or warning), days remaining, quantity, and lot numbers - giving full visibility for stock rotation and compliance.

Raw materials are first transferred from the warehouse to the production area. The production module then allows entry of product details, selection of required materials per unit, and setting of the sales price. Job cards manage the actual production runs, with the system automatically calculating raw material requirements based on quantity.

Yes. Customer loyalty points are visible during billing, and offers can be applied based on accumulated points - making the process instant and transparent for both the cashier and the customer.

Yes. The system handles both environments simultaneously. The retail module manages supermarket-style billing while the restaurant module manages production, raw materials, and kitchen-facing workflows - all from the same platform with shared inventory data.

Built for the Way
Your Business Works

Bring structure to the way your business operates, from the first customer interaction to the final transaction.

Manufacturing App

What Our Clients Say

Shadobooks gives us the flexibility to manage our restaurant items and retail products within the same system. We can decide where an item should be sold and maintain the relevant stock accordingly.

RM

Rakesh Menon

Restaurant Operations Manager

Our staff can find items by searching, selecting them from the product images, or scanning the barcode. This gives our billing counter multiple ways to create an order quickly.

SK

Sanjay Kumar

Client Services Manager

We use the production functionality to manage raw materials and finished products. The ability to use one produced item as a component for another product is particularly useful for our workflow.

NK

Nikhil Raj

Food Production Manager

We can maintain expiry dates and lot information and check which products are expired or approaching expiry. The expiry reporting gives us a structured way to monitor our inventory.

PN

Priya Nair

Restaurant Inventory Manager

Along with restaurant billing, we can manage purchases, inventory, payments, accounting, employees, and customer information within Shadobooks. It brings several parts of our business into one platform.

FA

Faisal Ahmed

Food & Beverage Manager

Shadobooks gives us the flexibility to manage our restaurant items and retail products within the same system. We can decide where an item should be sold and maintain the relevant stock accordingly.

RM

Rakesh Menon

Restaurant Operations Manager

Our staff can find items by searching, selecting them from the product images, or scanning the barcode. This gives our billing counter multiple ways to create an order quickly.

SK

Sanjay Kumar

Client Services Manager

We use the production functionality to manage raw materials and finished products. The ability to use one produced item as a component for another product is particularly useful for our workflow.

NK

Nikhil Raj

Food Production Manager

We can maintain expiry dates and lot information and check which products are expired or approaching expiry. The expiry reporting gives us a structured way to monitor our inventory.

PN

Priya Nair

Restaurant Inventory Manager

Along with restaurant billing, we can manage purchases, inventory, payments, accounting, employees, and customer information within Shadobooks. It brings several parts of our business into one platform.

FA

Faisal Ahmed

Food & Beverage Manager

Ready to Start with Shadobooks
Restaurant Management Software?

Manage your food business from billing to inventory, production to accounting, and customers to reports-all in one system.

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Industries & Businesses Supported

Food
Trucks

01

Juice & Beverage Shops

02

Hotels & Resorts

03

Supermarkets & Grocery Stores

04

Full-Service Restaurants

05

Quick Service Restaurants (QSR)

06

Cafés & Coffee Shops

07

Bakeries & Patisseries

08

Catering Companies

09

School & College Canteens

10

Corporate Office Cafeterias

11

Takeaway & Delivery-Only Kitchens

12
Decoration

Shadobooks ERP Solutions

The Financial Shadow of your Company