Shadobooks Purchase Management Software for Smarter Procurement

Every procurement document - purchase requests, quotations, orders, GRNs, invoices, and debit notes - passes through a structured approval workflow with four stages: Draft, Prepared, Checked, and Approved. This ensures that no purchase is finalized without the appropriate level of authorization.

Yes. The moment a Goods Received Note is submitted and approved in Shadobooks, the inventory is updated automatically. Stock levels, warehouse allocation, and all inventory reports reflect the received goods in real time - without requiring any separate manual entry.

Absolutely. The invoice module in Shadobooks allows the selection of multiple GRNs within a single invoice. Once selected, all previously stored details - items, quantities, rates, HSN codes, and tax values - populate automatically, eliminating the need for manual re-entry and significantly speeding up the invoicing process.

Direct Purchase is designed for situations where the full procurement cycle (request → quotation → order → GRN) is not necessary. With Direct Purchase, an invoice can be entered directly into the system, and both inventory and accounting reports update simultaneously - just as they would in a standard invoice.

Tax compliance is built into every document in the system. The Purchase Tax Summary report, Tax return, and VAT reports provide a complete breakdown of all tax transactions for any given period, making tax filing straightforward and accurate.

Yes. Every document generated within Shadobooks - including purchase requests, quotations, orders, GRNs, invoices, debit notes, and payment receipts - can be exported as a PDF and shared directly via email or WhatsApp at the click of a button.

When an invoice is submitted in Shadobooks, all associated accounting reports update automatically. This includes ledger entries, Tax reports, outstanding payables, and payable ageing reports. There is no need for separate journal entries or manual reconciliation - the system handles it all in real time.

Yes. The Shadobooks vendor portal allows registered vendors to interact directly with the procurement system, improving communication transparency and reducing the back-and-forth of traditional email and phone-based vendor management.